ACE Board Meeting Minutes

July 27, 2011 ACE Board Meeting
9:00 A. M. @ Billings Hotel and Convention Center

  1. Call to Order, Introductions: Al Sipes called the meeting to order at 9:10 AM

    Board Members Present: Al Sipes, Jennifer Hickok, Roger Heimbigner, Harold Olson, Lucas Larson, Tim Bronk, Brent Lipp, Mark Brajcich
    Guest Present: Roger Heimbigner, Lucas Larson, Tim Bronk
  1. Approval of June 1, 2011 minutes: Jennifer Hickok made the motion with Harold Olson seconding, Motion passed 5-0.

Items for Information

  1. Clerk Transition Update: Roger and Andrea gave the board an update as to the current financial status of ACE. Joliet still had the books and funds and would be transferring everything over at the end of the week. A P-Card will be run through the YWCC for Andrea to use for purchases, bills, etc...

  2. Website Changes/Upgrades: Information was presented by Andrea on the desire to upgrade and make changes to ACE's website. The main focus was on the ability for ACE to have more storage and to have access to on-line registration for workshops. Andrea presented a pricing break down for SchoolWires, one way to accomplish the above. Other ideas were discussed, such as using Google Cloud, SurveyMonkey for registration purposes. The goal was to limit the financial commitment from ACE to a specific software program. Andrea will research alternatives to improve and expand the website with less cost to ACE.

  3. Review Planning Session Goals: Andrea presented the draft of the Strategic Plan for ACE that was addressed during the June 23rd planning session. The discussion surrounded offering MEA replacement options during the summer. Also, ACE will host workshops during MEA of 2011. Mark Brajcich offered Red Lodge Schools as a host site for these workshops. It was also discussed that Jim Staab will be in Columbus this summer to present on Common Core, as well as the September 12th PIR day. ACE will continue to use Jim as a resource as needed.

  4. PIR Day Update: Andrea gave an update as to what the day will look like on September 12th. There will be approx. 20 or so break-out sessions available ranging in topic from G/T, Arts Integration, RtI interventions, Mental Health, ACT Prep, Assessment, etc.. Final details will be e-mailed out to schools. Andrea was also exploring options for the bus driver training in terms of who will actually run the training.

  5. Gail's work: Gail will be working on creating Flipcharts with the CRT released items to be used with the Promethean assessment devices. An example should be ready by the next meeting.

  6. Mentorships for new administrators to ACE: Mark offered to help with establishing a mentor program for new administrators to ACE. New administrators would drive the program. ACE will pull them together during the August administrator's meeting.

  7. ACE Administrator's Meeting- August 17th: Andrea will hold an Administrator's meeting as an orientation to ACE. Al suggested that the meeting cover the services that ACE offers to schools, contracted services available, information on the curriculum reviews, and the various trainings/trainers available such as 6 Traits and Promethean. Jennifer offered to make phone calls to the administrators to try and increase attendance. Mark asked whether or not Jim Staab would be available to give an overview of his presentation on Sept. 12th. Andrea will contact Jim and find out. The meeting will be at 9:00 AM at Billings Central on August 17th.

    Items for Information
  1. ACE Dues Structure: During the planning session, it was discussed whether or not ACE should change its dues structure for those who will join ACE in the 2011-2012 school year. The idea presented was to continue with the $2500 +$1.00 over 300 ANB, charge $2000 for ACE materials, and $2,000 for up to 12 hours of PD training on ACE materials. The yearly fee after initial membership would remain $2500 for the 2011-2012 school year. There will also be an optional one-time purchase of Ten Sigma Materials, should a school choose to do so for $750.00. Mark Brajcich made the motion with Harold Olson seconding. Motion passed 5-0.

  2. Open Board Position: The open position would be put out to all ACE member schools. ACE holds the preference that board members be superintendents due to the level of decision making a board member must make for his/her district. A deadline will be set to submit interest to Andrea. The board will vote on the position at the August 31st meeting. Mark Brajcich made the motion with Jennifer Hickok seconding. Motion passed 5-0.
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